5 Tips for Running a Successful Board Meeting

A successful board meeting requires a variety of skills, from preparation and facilitation of productive discussion to the preparation of board material. In addition, a properly-run board meeting should result in the formulation of actions which can be executed post-meeting to help drive progress. The main ingredient to success in all of these areas is effective board management that allows for a broad variety of perspectives and facilitates fruitful deliberations, leading to innovative insights.

Create an agenda and distribute it in Advance

Effective board meetings begin with a well-prepared agenda that provides a roadmap for discussion and ensures the most important issues are addressed. The board members should be encouraged to review agendas prior to meeting and make suggestions for any changes or additions that are needed. A concise and clear agenda can also aid in keeping the meeting on track to avoid discussions diverting from the topic or becoming overly lengthy.

Conduct an open roll call to determine the quorum

Make sure that all board members attend the meeting. This can be done by using a roll call, an online tool like Krisp, or the governing documents to determine the number of persons required to conduct business.

Encourage Participation

Everyone involved must be involved in order to have productive discussions. This can be accomplished by encouraging board members to express their opinions, reaching out to those who might not be as vocal, and by facilitating discussion with tools like decision matrices as well as SWOT analyses. It is also crucial to value and respect all opinions regardless of whether or whether they agree with the current ideas of the meeting.

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